Campus Ministry Administrative Assistant (Part time)

St. Paul Catholic Newman Center

DEFINITION:
The Campus Ministry Administrative Assistant is responsible for maintaining on-site student support services, administrative support for the Campus Ministry Director, and coordination of ministry activities in the afternoon, evening and weekends as needed. Occasional driving for errands and to school campuses as needed.

DISTINGUISHING CHARACTERISTICS:
Because all Diocesan employees represent the Roman Catholic Church, they are expected to conduct themselves according to the goals and mission of the Church in performing their work. Individuals are to be treated courteously and professionally with the utmost regard for confidentiality. Show a friendliness that is evident by their tone of voice, body language, willing spirit, and quick smile. Active membership in a Roman Catholic faith community is required.

ESSENTIAL FUNCTIONS
The information listed below is meant to serve as samples of job duties and responsibilities for this position. While not exhaustive, this list is indicative of several typical duties performed.

• Manage a clean and inviting student lounge, pantry and cafe
• Manage calendars and update the weekly bulletin with pertinent information
• Act as the point of contact for students, parish staff, and campus groups in the Fresno/Clovis area.
• Answer phone calls and emails and take messages
• Organize and schedule appointments, meetings, and activities
• Coordinate travel arrangements (student retreats, trips)
• Coordinate and execute events
• Prepare and coordinate meals for events
• Schedule and coordinate weekly meetings with director and college leadership team
• Coordinate volunteers for events and the Student Food Pantry
• Order and maintain supplies for events and lounge (snacks, school supplies, cafe supplies etc.)
• Assist in the preparation of regularly scheduled finance reports (budgets, strategic plans, monthly financial donors list)
• Maintain donor and student lists
• Design flyers and communications for the department
• Assist with other tasks as appropriate

KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong organizational, interpersonal, and written and verbal skills.
• Proficiency in MS Office programs and familiarity with Canva or similar software.
• Strong organizational skills and ability to multitask.
• Excellent attention to detail and problem-solving skills.
• Able to complete tasks with minimum supervision.
• Reliable transportation (driver license required)

EDUCATION & EXPERIENCE:

Education: High school diploma. Pursuit of an associate or bachelor degree in business, management, hospitality or a related field, preferred.
Experience: One year of general office experience, preferred.